Terms of Service

Thanks for using VFILECABINET AND DOCUMENT STRATEGY CONSULTANTS LLC, our goal is to provide the most streamlined user experience for managing documents for companies and individuals who need help serving employees, customers, friends, and partners remotely or otherwise. Our terms of service (“Terms”) cover your use and access to our services, client software, and websites (“Services“). 

Our Privacy Policy explains how we collect and use your information while our Acceptable Use Policy outlines your responsibilities when using our Services. By using our Services, you’re agreeing to be bound by these Terms, our Privacy Policy, and Acceptable Use Policy.

Your Data

When you use our Services, you provide us with things like your files, content, customers, contacts, and so on (“Your Data”). Your Data is your own. These Terms don’t give us any rights to Your Data, except for the limited rights that enable us to offer our Services.

We need your permission to store Your Data, back it up, and share it with others when you ask us to. Our Services automatically provide you with basic features including optical character recognition (OCR), AutoFiling, tagging, some of which involves the use of certain technologies, including (but not limited to) Machine Learning (ML) and Artificial Intelligence (AI). To provide these and other features, VFILECABINET AND DOCUMENT STRATEGY CONSULTANTS LLC accesses, stores, and scans Your Data. You give us permission to do these things, and this permission extends to our affiliates and trusted third parties we work with. By giving us access to Your Data, you help us extend the capabilities of our AutoFiling and other features. We do not intend to share or use Your Data in any way then to improve our services and will not share any of Your Data, outside our own services, with any other parties without suitable anonymization. We will never sell or share the full text of your documents.

Your Responsibilities

Your use of our Services must comply with our Acceptable Use Policy. Your Data in our Services may be protected by others’ intellectual property rights. Please don’t copy, upload, download, or share content unless you have the right to do so.

VFILECABINET AND DOCUMENT STRATEGY CONSULTANTS LLC may review your conduct and content for compliance with these Terms and our Acceptable Use Policy. We aren’t responsible for the content people post and share via the Services.

You may use our Services only as permitted by applicable law, including export control laws and regulations. Finally, to use our Services, you must be at least 13 (or older, depending on where you live).

User Terms

Establishing an Account

Certain features and functions of VFILECABINET AND DOCUMENT STRATEGY CONSULTANTS LLC Services can be used or accessed only by holders of an admin account. The person who wishes to create an admin account must:

1. Complete the sign-up form on the website or alternative process provided by a reseller if access to the VFILECABINET AND DOCUMENT STRATEGY CONSULTANTS LLC services is purchased from a reseller; and
2. Accept these terms by clicking “sign up” or other similar button.

Each authorized user may have only one account. If several persons need to use an account on behalf of a company, you must designate such persons as users. Each such user shall be subject to the restrictions set forth in these Terms.

If the company has designated users and granted them authorization, such users will be deemed to be authorized to act on behalf of the company when using the account. Supplier is not responsible for and shall have no liability for verifying the validity of authorization of any user. However, Supplier may, in its discretion, request additional information or proof of the person’s credentials. If the supplier is not certain if a user has been granted authorization, the supplier may, in its sole discretion, prevent such User from accessing the VFILECABINET AND DOCUMENT STRATEGY CONSULTANTS LLC services.

A user may be associated with multiple companies and accounts. Deleting a user from one account will not remove the user from the platform if he/she is connected to multiple accounts.

The company and any user associated with an account must provide the supplier with true, accurate, current, and complete information about the company, users, or account and keep it up to date.

Logging Into an Account

Supplier shall provide the client with a username and password (“Login Credentials”) to be used to log in to its account. VFILECABINET AND DOCUMENT STRATEGY CONSULTANTS LLC takes security and compliance very seriously, and therefore, these login credentials must not be used by multiple persons. If the client has designated several users, each user will be provided with separate login credentials. Client and each user are responsible for keeping confidential all login credentials associated with an account. The client must promptly notify the supplier:

• Of any disclosure, loss, or unauthorized use of any Login Credentials;
• Of a user’s departure from the client’s organization;
• Of a change in a user’s role in the client’s organization;
• Of any termination of a user’s right for any reason.

Software

Some of our Services allow you to download client software (“Software”) which may update automatically. So long as you comply with these Terms, we give you a limited, nonexclusive, nontransferable, revocable license to use the Software, solely to access the Services. To the extent any component of the Software may be offered under an open-source license, we’ll make that license available to you, and the provisions of that license may expressly override some of these Terms. Unless the following restrictions are prohibited by law, you agree not to reverse engineer or decompile the Services, attempt to do so, or assist anyone in doing so.

Beta Services

Sometimes we release products and features that we’re still testing and evaluating (“Beta Services”). Beta Services are labeled “alpha,” “beta,” “preview,” “early access,” or “evaluation” (or with words or phrases with similar meanings) and may not be as reliable as VFILECABINET AND DOCUMENT STRATEGY CONSULTANTS LLC’s other services. Beta Services are made available so that we can collect user feedback, and by using our Beta Services, you agree that we may contact you to collect such feedback, and you also agree that some or all of Your Data might be at risk for loss, deletion, or otherwise inaccessible.

Beta Services are confidential until official launch. If you use any Beta Services, you agree not to disclose any information about those Services to anyone else without our permission.

VFILECABINET AND DOCUMENT STRATEGY CONSULTANTS LLC’s Intellectual Property

Our Services are protected by copyright, trademark, patents, and other US and foreign laws. These Terms don’t grant you any right, title, or interest in the Services, others’ content in our Services, VFILECABINET AND DOCUMENT STRATEGY CONSULTANTS LLC trademarks, logos, and other brand features. We welcome your input, but please note that we may use comments or suggestions without any obligation to you.

Free Accounts

From time to time, we may or may not offer free trials for our Services. These offers are at our sole discretion and come with no representations or warranties that come with our Paid Accounts. We will do our best to give you advance notice if we are eliminating your Free Account but accept no responsibility for lost data or otherwise.

If you were sent a link to download a file(s) from one of our Partners, you will have thirty (30) days to do so for free. We will keep your file(s) for approximately another ninety (90) days after our Partners have sent it to you. If you do not download the file(s) during the initial thirty (30) days or wish to access your files after the initial thirty (30) days, we may elect to charge you a fee for redelivery.

Paid Accounts

Billing: You can convert your Free Account to a Paid Account at any time. Some conversions may be automatic based on a new download of an old file. Our pricing is based on AutoFiling, storage space, and other features of your account. We will automatically bill you from the date you convert to a Paid Account and on each periodic renewal until cancellation. If you’re on an annual plan, we’ll send you a notice email reminding you that your plan is about to renew within a reasonable period of time prior to the renewal date. You’re responsible for all applicable taxes, and we’ll charge tax when required to do so. Some countries have mandatory local laws regarding your cancellation rights, and this paragraph doesn’t override these laws.

You may cancel your VFILECABINET AND DOCUMENT STRATEGY CONSULTANTS LLC Paid Account at any time. Refunds are only issued if required by law. For example, users living in the European Union have the right to cancel their Paid Account subscriptions within 14 days of signing up for, upgrading to, or renewing a Paid Account.

If you cancel your Paid Account, you expressly agree we are no longer responsible for any document retention, or other compliance issues.

We may change the fees in effect but will give you advance notice of these changes via a message to the email address associated with your account.

Termination

You are free to stop using our Services at any time. We reserve the right to suspend or terminate your access to the Services with notice to you if:

(a) you are in breach of these Terms,

(b) your use of the Services would cause a real risk of harm or loss to us or other users, or

(c) you don’t have a Paid Account and haven’t accessed our Services for three (3) consecutive months.

We will provide you with advance notice, of up to thirty (30) days, via the email address associated with your account to remedy the activity that prompted us to contact you and give you the opportunity to export Your Data from our Services. If after such notice you fail to take the steps we ask of you, we will terminate or suspend your access to the Services. Once your account is terminated, your access to the Services will be revoked, and any remaining data, files, or information associated with your account may be deleted. You are responsible for ensuring you export all important data before termination or suspension of your account.

Liability and Indemnity

To the maximum extent permitted by applicable law, VFILECABINET AND DOCUMENT STRATEGY CONSULTANTS LLC, its affiliates, and licensors will not be liable to you or any third party for any indirect, incidental, special, consequential, or punitive damages, or any loss of profits or revenues, whether incurred directly or indirectly, or any loss of data, use, goodwill, or other intangible losses, resulting from:

1. Your use or inability to use the Services.
    
2. Any unauthorized access to or use of our servers or Your Data.
    
3. Any interruption or cessation of our Services.
    
4. Any errors, omissions, or inaccuracies in our Services.
    

You agree to indemnify, defend, and hold harmless VFILECABINET AND DOCUMENT STRATEGY CONSULTANTS LLC, its affiliates, officers, employees, and agents, from any claim, demand, liability, or expense (including reasonable legal fees) arising out of or related to your use of the Services, violation of these Terms, or infringement of any third-party rights.

Confidentiality

During the course of your use of the Services, you may be exposed to confidential information belonging to VFILECABINET AND DOCUMENT STRATEGY CONSULTANTS LLC or its affiliates. You agree to maintain the confidentiality of such information and not disclose it to any third party without the prior written consent of VFILECABINET AND DOCUMENT STRATEGY CONSULTANTS LLC, unless otherwise required by law.

Changes to the Terms

We may modify these Terms from time to time. When we do, we will update the "Last Updated" date at the top of these Terms and notify you of any significant changes via email or within the Services. If you continue to use our Services after the changes take effect, you are agreeing to be bound by the revised Terms.

Governing Law

These Terms will be governed by and construed in accordance with the laws of the State of [Insert State], without regard to its conflict of law principles. Any disputes arising out of or related to these Terms shall be resolved exclusively in the courts located in [Insert Jurisdiction], and you consent to the jurisdiction of those courts.

Severability

If any provision of these Terms is found to be invalid, illegal, or unenforceable, the remaining provisions will continue in full force and effect. The invalid, illegal, or unenforceable provision will be modified to the extent necessary to make it enforceable while reflecting the original intent of the provision.

Entire Agreement

These Terms, along with our Privacy Policy, Acceptable Use Policy, and any other legal notices or agreements published by VFILECABINET AND DOCUMENT STRATEGY CONSULTANTS LLC on the Services, constitute the entire agreement between you and VFILECABINET AND DOCUMENT STRATEGY CONSULTANTS LLC concerning your use of the Services. Any prior agreements, communications, or representations related to your use of the Services are superseded by these Terms.